ACCOUNTS PAYABLE: ACCOUNTING, MANAGEMENT, AND BEST PRACTICES

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COURSE OVERVIEW

This course is a deep dive into the importance of proper treatment of accounts payable. It is intended to help managers develop full understanding of liabilities and the different responsibilities of accounts payable. Payables must be dealt with efficiently and accurately. This course will help you avoid common mistakes and pitfalls when it comes to Accounts Payable. No more fraud, incorrect payments, double-entry of an expense or omission of a particular invoice or voided checks.

COURSE OBJECTIVES

By the end of this course, attendees will be able to:

Understand the role and importance of the accounts payable function in financial management.
Apply accounting principles to the accounts payable process.
Develop strategies to manage accounts payable effectively.
Implement best practices to optimize the accounts payable process.
Use accounts payable to maintain good vendor relationships and manage cash flow.

TARGET COMPETENCIES

Accounting Systems Proficiency
Financial Statement Expertise
Understanding of the Accounting Cycle
Accounts Payable Management
Accruals and Deferrals Management
Reporting and Compliance

This course is tailored for finance professionals, accountants, financial managers, and individuals responsible for accounts payable functions within organizations aiming to enhance financial efficiency and accuracy.

This course takes a very hands-on approach and equips participants with the understanding and techniques they need to record, and report accounts payable transactions.

It strikes a balance between theory and application providing both conceptual and applied exercises from real life examples.

ACCOUNTING INTRODUCTION

Detailed exploration of various accounting systems, including single-entry and double-entry bookkeeping.
Examination of subsystems within accounting, such as cost and managerial accountingsystems.
Strategies for maintaining accuracy and reliability in accounting records.
The role of internal controls in safeguarding the integrity of financial information.

FINANCIAL STATEMENTS

Detailed overview of the purpose and structure of primary financial statements.
Exploration of assets, liabilities, and equity components and their strategic implications.
Analysis of revenue streams, cost of goods sold, gross profit, operating expenses, and net income.
Understanding cash inflows and outflows, operating activities, investing activities, and financing activities.
Detailed examination of how financial statements are interlinked and inform each other.
Utilizing financial ratios and other tools for sophisticated financial analysis and strategic decision-making.

THE HOLISTIC ACCOUNTING CYCLE

An end-to-end review of the steps in the accounting cycle, including year-end considerations.The ledger
Understanding the role and structure of the ledger in capturing financial data.
Detailed examination of different types of accounts: assets, liabilities, equity, revenue, and expenses.
Mastering the rules of debits and credits through various transaction scenarios.
Detailed processes for recording transactions in the journal, including time-stamping and referencing.
Step-by-step walkthrough of posting journal entries to the ledger accounts.
Preparation and analysis of the trial balance to check for discrepancies and rectify errors.

ACCOUNTS PAYABLE

In-depth analysis of the concept of liabilities in accounting and their impact on financial health.
Distinguishing between short-term obligations and long-term financial commitments.
Advanced concepts in estimating liabilities, dealing with uncertain obligations, and understanding legal commitments.
Techniques to evaluate and manage the risks to creditors and strategies for maintaining a healthy debt ratio.
Applying financial analysis to assess and make informed decisions regarding liability management.
Best practices for ethical management, fraud prevention, and governance related to accounts payable.

THE ACCRUALS AND DEFERRALS

Mastering the concept and application of adjusting entries for revenues and expenses.
Ensuring adjusting entries adhere to accrual accounting principles and reflect true financial performance.
Steps for compiling an accurate adjusted trial balance and ensuring readiness for financial statement preparation.

REPORTING PAYABLES

Methods for compiling comprehensive accounts payable reports, including aging analysis.
Understanding how individual ledger accounts feed into the general ledger and financial statements.
Strategies for addressing aged payables to maintain healthy cash flow and creditor relationships.
Step-by-step walkthrough of the period-end closing process, ensuring all payables are accurately reported.